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| POSITION DESCRIPTION | AUSTRALIAN BIOTECH INDUSTRY MARCH 2009 |
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Chief Financial Officer/Company Secretary |
| Position Code: | 3 | | Career Level: | 7 |
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Responsible for
Establishing and controlling the financial systems and administrative services of the organisation, and providing financial information to Chief Executive and Directors.
Ensuring that the Company meets its statutory and legal obligations under the relevant legislation with special reference to its corporate activities, including subsidiary operations. |
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Reports To
Chief Executive/Managing Director. |
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Supervises
Finance, Accounting, and Administration staff. |
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Main Activities
Directing the establishment of Financial/Accounting principles, procedures and practices in the organisation, in line with legal and corporate requirements.
Collecting, analysing and providing accurate and timely financial reports and forecasts for the whole organisation so as to provide a clear insight into its financial condition.
Advising on the financial implications of management decisions, and establishing the financial soundness of proposed acquisitions and divestment of assets or businesses.
Ensuring that the profits of the organisation are protected through the establishment of effective financial controls; implementing and maintaining appropriate management accounting and reporting systems, budgetary controls and expenditure procedures.
Implementing policies to ensure the security of funds and assets, guiding the lodgement of tax and other returns to comply with all statutory requirements, and administering insurance cover and claims.
Preparing and arranging all Board meetings and undertaking various activities related to these meetings - ensuring compliance with all legal, statutory and corporate affairs requirements and providing specialist advise to the Board.
Facilitating ongoing communication between the organisation and external Board members.
Providing legal advice to management on a wide range of corporate and employment relations issues.
Ensuring compliance and reporting requirements to statutory and third parties are accurately and timely fulfilled.
Reviewing, summarising and advising management on corporate documentation prior to sealing.
Controlling the Executive Share Plan, maintaining the Organisation's Share Register and controlling corporate records.
Assisting with the year end accounting process and the preparation of the organisation's annual report.
Ensuring that Board administration is effectively performed.
Participating in special projects and assignments of strategic importance to the organisation.
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Key Skills
Requires formal qualifications (AASA/ACA) and considerable practical experience in financial planning, reporting and control.
Sound knowledge of international exchange transactions and import/export activities.
The ability to organise and control major accounting systems is also required.
Good working knowledge of relevant legislation.
Excellent communication skills.
Excellent negotiation and dispute resolution skills.
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Internal Contacts
All Divisional Managers, Internal Audit, Legal Staff, Finance Staff. |
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External Contacts
Financial Institutions, Major Customers & Suppliers, External Auditors, Investment Advisers, Shareholders, External Directors, Solicitors, other Legal Advisors. |
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Typical Experience
At least 12 - 15 years practical experience coupled with relevant tertiary qualifications. |
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Other Comments
This is a composite role created specifically for smaller organisations where its common to have these responsibilities fulfilled by one incumbent. |
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