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| POSITION DESCRIPTION | AUSTRALIAN BIOTECH INDUSTRY MARCH 2009 |
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Administration/Office Manager |
| Position Code: | 40 | | Career Level: | 4 |
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Responsible for
Ensuring the office is operated professionally, effectively and efficiently by providing support in Office Management, Administration and Human Resources, as required. |
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Reports To
General Manager. |
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Supervises
Receptionist and/or Administration Assistant. May also supervise Project Administrators or Accounts staff. |
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Main Activities
Allocating work assignments to ensure an efficient productive workload from the Administration team.
Managing resources to ensure that reception is operational between standard working hours.
Ensuring the effective management of the organisation's filing and archiving systems.
Coordinating meeting rooms and relevant audio-visual equipment.
Maintaining office supplies, researching specific purchase information for regular goods and services required by the office and negotiating contracts for the supply of such goods and services.
Maintaining kitchen facilities (if applicable), office equipment and phone, car and security key lists.
Coordinating, as required, activities associated with the maintenance of building facilities and equipment including the administration of building security/access for employees.
Providing assistance on matters relating to implementing agreed policies and procedures - based on both internal guidelines and the interpretation/adherence to relevant pieces of government legislation.
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Internal Contacts
Staff at all levels. |
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External Contacts
Suppliers of Office Equipment, Security Firms, Recruitment Agencies, Telecommunications Companies. |
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Typical Experience
At least 3 years of Administrative experience in managing and coordinating general office support. Employees in this role may have a relevant administrative qualification. |
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Other Comments
This role is typically found in organisations with mid-range sized offices where Office Administration activities can be conveniently co-ordinated from a central location. |
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