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| POSITION DESCRIPTION | AUSTRALIAN GENERAL INDUSTRY NOVEMBER 2008 |
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Personal Assistant to Senior Executive(s) |
| Position Code: | 3411 | | Career Level: | 3 |
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Responsible for
Providing secretarial and administrative support exclusively to Senior Executive/s whilst maintaining a high level of discretion. |
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Reports To
Senior Executive/s. |
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Supervises
May supervise other Personal Assistants/Administrators. |
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Main Activities
Producing correspondence, memoranda, presentations and reports both of a general and confidential nature on behalf of Senior Executive/s.
Organising business appointments and travel arrangements for Senior Executive/s.
Screening telephone calls, fielding inquires and requests and escalating urgent matters for Senior Executive's attention.
Managing a Senior Executive's diary and some personal matters on his/her behalf.
Communicating with the organisation's Executives, Executives of external organisations, Board members, suppliers and clients on behalf of Senior Executive/s.
Coordinating the organisation of business functions, lunches and dinners.
Supporting other Senior Executive/s when required.
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Key Skills
Strong interpersonal, communication and negotiation skills.
Exceptional corporate presentation and excellent people management skills.
Ability to work autonomously, employ initiative to find solutions, prioritise and exercise discretion.
Excellent organisational and administration skills.
A proactive and flexible approach to work.
Ability to liaise at an executive level and to work under pressure.
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Internal Contacts
Board Members and Staff at all levels. |
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External Contacts
Clients, Senior Executives from other organisations, Suppliers. |
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Typical Experience
At least 5 years of experience as a Personal Assistant. Employees in this role may have completed relevant administrative qualifications. |
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