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| POSITION DESCRIPTION | GENERAL INSURANCE INDUSTRY NOVEMBER 2008 |
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Administration Officer - Entry Level |
| Position Code: | 1415 | | Career Level: | 1 |
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Responsible for
Providing administrative support for the organisation and internal Departments/Teams at a basic level. |
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Reports To
Administration Manager, Payroll Manager, Accounts Manager, Accountant, Logistics Manager, Purchasing Manager, Branch Manager, Human Resources Manager. |
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Supervises
No supervisory responsibilities. |
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Main Activities
Answering incoming calls, operating switchboard, fax machine and other electronic/digital office equipment.
Classifying, indexing, maintaining and updating both manual and electronic filing systems.
Opening and distributing mail.
Typing of correspondence and data entry.
Preparing invoices and processing orders.
Ordering stationary and equipment supplies.
Performing messenger duties and/or collections and arranging couriers.
Maintaining general tidiness of conference/meeting rooms and their booking register.
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Key Skills
Good interpersonal and communication skills.
Sound MS Office skills.
Organisation and time management skills.
Efficient and accurate typing ability.
Ability to work in a team environment.
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Internal Contacts
Staff at all Levels. |
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External Contacts
Suppliers of Business Equipment, Customers and Clients. |
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Typical Experience
Little job related experience necessary. HSC or equivalent with course work in business curriculum an advantage although not necessary. |
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Other Comments
This is an entry level position. |
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