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| POSITION DESCRIPTION | GENERAL INSURANCE INDUSTRY NOVEMBER 2008 |
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Personal Assistant to the Chief Executive Officer/Senior Vice President |
| Position Code: | 1445 | | Career Level: | 3 |
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Responsible for
Providing secretarial and administrative support exclusively to the Chief Executive Officer whilst maintaining a high level of discretion. |
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Reports To
CEO. |
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Supervises
May supervise other Personal Assistants/Administrators. |
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Main Activities
Producing general correspondence, memoranda, presentations, reports and correspondence of a confidential nature on behalf of the CEO.
Organising business appointments and travel arrangements for the CEO
Screening telephone calls, fielding inquires and requests and escalating urgent matters for the CEO's attention.
Managing the CEO's diary and some personal matters.
Communicating on the CEO's behalf with the organisation's Executives, Executives of external organisations, Board members, suppliers and clients.
Coordinating the organisation of executive level business functions, lunches and dinners.
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Key Skills
Strong interpersonal, communication and negotiation skills.
Exceptional corporate presentation and excellent people management skills.
Ability to work autonomously, employ initiative to find solutions, prioritise and exercise discretion.
Excellent organisational and administration skills.
A proactive and flexible approach to work.
Ability to liaise at an executive level and to work under pressure.
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Internal Contacts
Board Members and Staff at all levels. |
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External Contacts
Clients, Senior Executives from other organisations, Suppliers. |
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Typical Experience
At least 5 years of experience as a Personal Assistant. Employees in this role may have completed a relevant administrative qualification. |
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