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| POSITION DESCRIPTION | TELECOMMUNICATIONS INDUSTRY MARCH 2009 |
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Facilities Manager |
| Position Code: | 790 | | Career Level: | 5 |
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Responsible for
Providing employees with a superior work environment and efficient administrative services through cost effective management of new and existing premises - ensuring organisational fixed properties are effectively administered, presented and secured. |
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Reports To
General Manager, Accounting Manager, Administration Manager. |
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Supervises
A small team of clerical staff and contract cleaners. |
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Main Activities
Ensuring all organisational properties are well presented and always maintained to project the organisational image and logo; continually monitoring the security facilities at all locations.
Administering premises management by selecting new office space, liaising with architects and decorators, negotiating new property leases and rent reviews, developing and monitoring compliances.
Assisting in the recommendation of properties for the organisation to both acquire and/or dispose.
Negotiating maintenance contracts, providing expenditure and performance data for management, planning premises usage.
Overseeing provision of reception facilities, general office space and storage and distribution facilities and also ensuring the effective provision and service of organisational voice communications facilities.
Negotiating renewal of corporate insurance policies ensuring company requirements are met; managing claims processes and ongoing relationship with Insurance Brokers.
Preparing annual capital budget and monitoring expenditure against budget.
Providing cost effective administration of the organisation's car plan and negotiating leasing rates and associated conditions with fleet suppliers.
Negotiating cost effective organisational travel service and managing ongoing relationships with Travel Agencies, negotiating corporate hotel rates.
Preparing budgets and monitoring expenditure across a range of administrative/facilities items.
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Key Skills
Good organisational skills.
Excellent communication and negotiation skills.
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Internal Contacts
Managers and Staff at all levels. |
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External Contacts
Architects, Maintenance and Building Contractors, Local Councils, Travel Agencies, Insurance Brokers, Fleet Suppliers, Equipment Suppliers. |
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Typical Experience
At least 5 years experience in all facets of facilities management typically stemming from a solid administrative and/or technical background. |
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