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| POSITION DESCRIPTION | TELECOMMUNICATIONS INDUSTRY MARCH 2009 |
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Project Office Administrator/Coordinator |
| Position Code: | 912 | | Career Level: | 3 |
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Responsible for
Performing day to day tasks associated with the provision of project management and project administration support to one large or several smaller projects. |
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Reports To
May have dual reporting lines, Project Office Manager, Program Manager/Project Director, Finance Director. |
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Supervises
No supervisory responsibilities. |
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Main Activities
Identifying, implementing and maintaining efficient administrative support to project/s).
Providing administrative support in tracking and reporting progress and performance of one or more projects, maintaining plans regarding time frames and resourcing, providing process administration support, contributing to quality control and maintaining budgets.
Ensuring that time sheets are logged correctly and on time for all project team members.
Coordinating project meetings and telephone conferences as requested, arranging travel where applicable, and producing minutes and action logs for each meeting.
Preparing professional presentations, maintaining document templates, controlling version and document distribution, and maintaining employee training information in order to track skill levels within the project.
Proactively streamlining and automating manual administrative processes and procedures associated with project/s).
Providing administrative support for the development of business cases, project plans and audit reports.
Identifying anticipated problems within project/s) from an administrative perspective, including actual and forecasted costs and revenue, profitability and resource planning, and reporting them to Management.
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Key Skills
Planning, analysis and communication skills.
Excellent administrative skills, coupled with a general understanding of the project life cycle, project documentation, project standards and methodologies.
Ability to work according to strict deadlines and manage various demands.
Accuracy, attention to detail and highly organised.
Ability to prioritise and use initiative.
Negotiation skills.
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Internal Contacts
Project Staff at all levels, Finance and Administration Staff. |
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External Contacts
Clients, Suppliers, Industry Associations. |
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Typical Experience
2 - 5 years of administrative/personal assistant experience, with at least 1 year spent in a Technical department. |
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