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| POSITION DESCRIPTION | NON GOVERNMENT ORGANISATIONS (NGO) REMUNERATION SURVEY MAY 2008 |
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Administration Officer - Level 4 |
| Position Code: | 352 | | Career Level: | 3 |
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Responsible for
Acting as a lead person in an administrative unit or performing varied functions in a particular administrative area. |
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Reports To
Administration Manager, Payroll Manager, Accounts Manager, Accountant, Logistics Manager, Purchasing Manager, Branch Manager, Human Resources Manager. |
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Supervises
May supervise day-to-day operations of Administration Officers. |
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Main Activities
Supervising a group of staff within an administrative department, following and determining priority of assigned work.
Maintaining all accounts payable, accounts receivable, ledgers, import/export transactions.
Managing stock control, processing orders, processing freight changes, insuring maintenance of statistical records/returns.
Cashiering and banking, carrying out foreign exchange transactions and insurance claims.
Ensuring satisfactory completion of all necessary documentation before final processing.
Drafting of correspondence as required.
Collating reports and statistical information and creating PowerPoint presentations within area of assigned activity.
Resolving discrepancies and handling difficult exceptions, recognising problem areas as they arise, and making recommendations to group leader for action.
Recommending and actioning changes for policies and procedures.
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Key Skills
Excellent interpersonal and communication skills.
Advanced MS Office skills.
Ability to prioritise individual work load with that of the Team.
Developing supervisory skills.
Ability to work in a team environment.
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Internal Contacts
Staff at all Levels, Internal Auditors. |
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External Contacts
Suppliers of Business Equipment, Customers and Clients, External Auditors. |
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Typical Experience
5+ years applicable experience in a specific functional area. HSC or equivalent with course work in business curriculum. |
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Other Comments
Alternative Titles: Clerk - Level 4, Senior Accounts Clerk, Administration Supervisor. |
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