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| POSITION DESCRIPTION | PROPERTY INDUSTRY MAY 2008 |
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Administration Officer |
| Position Code: | 3420 | | Career Level: | 2 |
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Responsible for
Providing administrative support for the organisation and internal Departments/Teams as required. |
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Reports To
Administration Manager, Payroll Manager, Accounts Manager, Accountant, Logistics Manager, Purchasing Manager, Branch Manager, Human Resources Manager. |
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Supervises
No supervisory responsibilities. |
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Main Activities
Handling complete segments of a Department's administrative work under minimal supervision.
Classifying, indexing, maintaining and updating both manual and electronic filing systems.
Maintaining all accounts payable/receivable, processing orders and preparing invoices.
Answering incoming calls, operating switchboard, fax machine and other electronic/digital office equipment.
Ordering stationary and office equipment supplies and keeping stock records.
Typing correspondence.
Organising travel and accommodation.
Maintaining and organising the repair of all office machines and equipment.
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Key Skills
Good interpersonal and communication skills.
Intermediate MS Office skills.
Effective organisation and time management skills.
Efficient and accurate typing ability.
Ability to work in a team environment.
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Internal Contacts
Staff at all Levels. |
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External Contacts
Suppliers of Business Equipment, Customers and Clients. |
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Typical Experience
At least 2 years applicable work experience. HSC or equivalent with course work in business curriculum. |
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Other Comments
Alternative Titles: Clerk - Level 2. |
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