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| POSITION DESCRIPTION | PROPERTY INDUSTRY MAY 2008 |
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Personal Assistant |
| Position Code: | 3440 | | Career Level: | 2 |
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Responsible for
Providing secretarial and administrative support to a team of Managers and Executives. |
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Reports To
Senior Executive/Manager(s). |
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Supervises
No supervisory responsibilities. |
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Main Activities
Producing general memoranda, presentations, reports and correspondence of a confidential nature on behalf of a team of Executives/Managers.
Organising business appointments and travel arrangements for a team of Executives/Managers.
Screening telephone calls, fielding inquires and requests and escalating urgent matters.
Co-ordinating the organisation of business functions, lunches and dinners.
Managing a team of Executives/Manager's diaries to make/co-ordinate appointments, book rooms and notify attendees.
Maintaining effective hard and soft copy filing systems.
Ordering software, supplies and stationary and maintaining consumables stock for the team.
Adhering to the organisation's administration policies.
Providing PC application assistance to Executives/Managers as required.
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Key Skills
Strong interpersonal, communication and negotiation skills.
A proactive and flexible approach to work.
Ability to work autonomously, employ initiative to find solutions, prioritise and exercise discretion.
Excellent organisational and administration skills.
Ability to liaise at an executive level, work under pressure and multi-task.
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Internal Contacts
Board Members and Staff at all levels. |
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External Contacts
Clients, Senior Executives from other organisations, Suppliers. |
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Typical Experience
At least 2 years of experience as a Personal Assistant. Employees in this role may have completed a relevant administrative qualification. |
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Other Comments
Alternate Title: Secretary. |
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